Multiple companies

If you pay invoices for more than one legal entity, for example a holding company and its subsidiaries, add each as a company in Settings → Companies → Add company, with its VAT ID.

Workspaces with a single company never see company filters or columns, so you can skip this page if that’s you.

How Invogi decides which company an invoice belongs to

Each invoice belongs to exactly one company, picked in this order:

1. You chose one, in a scan (Whose AP export is this?), for an accounting-system connection, or through the API.
2. The buyer VAT ID on the invoice matches one of your companies.
3. Otherwise, your default company.

If an invoice names a buyer VAT ID that matches none of your companies, it goes to the default company but is marked so nothing is filed silently. Invogi never creates a company for you, because companies affect billing.

Fix invoices with an unknown buyer

You’ll see these in three places: a callout on Overview, a Check company badge in the invoice list, and the Unmatched buyer filter in Invoices.

Open the invoice. The notice at the top says which buyer it names and offers:

Option	What it does	Who
Keep in company	Confirms the invoice is in the right company.	Analysts and above
Move to company	Moves it to another company you pick.	Analysts and above
Use as company’s VAT ID	Saves the VAT ID on the company (shown when it has none yet).	Admins and owners
Add as a new company	Opens a pre-filled form to add the buyer as a company.	Admins and owners

Tip

Saving a VAT ID on a company moves every unmatched invoice with that VAT ID at once, so you only need to do it once per buyer.

An invoice that’s already matched to a purchase order of its current company isn’t moved automatically; it stays flagged for someone to decide.

Filtering by company

Overview, Invoices and Findings all have a company filter once you have more than one company.