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Suppliers and bank accounts

Suppliers lists every supplier Invogi has seen. Open one to see its invoices, findings and bank accounts.

Verify bank accounts

Section titled “Verify bank accounts”

The most common invoice fraud is simple: someone pretends to be a real supplier and asks you to pay a new bank account. Invogi raises a BANK_ACCOUNT_CHANGED finding whenever an invoice asks for payment to an account it doesn’t expect.

Verifying a supplier’s real accounts makes this check stricter:

Without verified accounts With verified accounts
Expected accounts Any account on the supplier’s earlier invoices Only the accounts you verified
An unexpected account is flagged as Medium severity High severity
The first account ever seen Accepted as the starting point Must be verified to count

Verify the suppliers you pay most, and any supplier that has asked to change bank details.

  1. Confirm the account with the supplier using contact details you already had, such as a phone number from your records. Never use contact details from the invoice or email asking for the change.

  2. Go to Suppliers and open the supplier.

  3. Under Bank accounts, either click Verify next to an account already seen on an invoice, or use Add a verified account to enter it.

Every change is recorded in the audit log. Account numbers are shown masked to the last four digits.

Invogi understands IBANs and UK sort code + account number pairs, and knows that a GB IBAN and the matching sort code + account number are the same account.

Merge duplicate suppliers

Section titled “Merge duplicate suppliers”

The same supplier often appears under several names, such as “ACME GmbH” and “Acme G.m.b.H.”. Merge them so their invoices are checked as one history.

  1. Go to Suppliers and click Merge suppliers.

  2. Select the two suppliers. The second is merged into the first.

  3. Check the summary and click Confirm permanent merge.